PO Box 1563 Maple Grove, MN 55311 mensclub@foxhollowgolf.net |
BY-LAWS OF THE FOX HOLLOW MEN'S CLUB, INC.
(REVISED SEPTEMBER 1991 )
ARTICLE I. NAME AND PURPOSE
Section 1. The name of this corporation is and shall be the Fox Hollow Men's Club, Inc., hereinafter know as "The Club".
Section 2. The place of business and the
principal office of this corporation shall be at the club room of Fox Hollow
Club House at Fox Hollow Golf Course, Roger, Minnesota.
Section 3. The general purpose of this corporation shall be to
organize, manage and promote a golf club for the conducting of normal activities
of a golf club such as golf tournaments, golf matches and other associated
activities, to acquire such property, real and personal, as may be necessary to
this end, to organize, plan and promote golf contests at Fox Hollow Golf Course.
Section 4. The plan of operation shall be to organize and direct
the efforts of personal interested in the formation and the competition of
individuals in the activities as herein before described, the collection of
funds necessary to maintain such activities, the procurement of the collection
and expenditure for these purposes, and to establish and manage such
organizations and properties.
Section 5. There shall be no capital stock, the corporation is organized on a membership basis. Should the corporation find it necessary to raise funds for any legitimate purpose, such funds shall be raised by assessments levied upon the members as recommended by the Directors and approved by the members vote.
ARTICLE II. MEMBERSHIP
Section 1. Any person interested in playing and promoting golf and golf activities at Fox Hollow Golf Course, is qualified to become a member of the Club.
Section 2. There shall be one class of members in the Club, namely, Regular members.
Section 3. Regular members are defined as those persons eighteen years of age and over who have been duly admitted to the membership in the Club and who are entitled to participate in all of the Club activities and golf tournaments and events, provided that they have paid all dues and entry fees as herein specified and who are entitled to all voting privileges and election to any office in the Club.
Section 4. All persons seeking admission into the Club shall submit a written application on the form prescribed by the membership committee. All applications will be admitted to membership upon the recommendation of the membership committee and by a majority vote of the Board of Directors of the Club.
Section 5. The annual dues for the current year shall be required of all new applicants seeking membership which shall be paid at the time the application is submitted. Any person who is not accepted as a member shall receive a refund of such annual fee.
Section 6. The regulation of the total number of members permitted in the Club shall be determined by the Board of Directors and the owners of Fox Hollow Golf Course.
ARTICLE III. PRIVILEGES AND OBLIGATIONS
Section 1. Except as herein otherwise provided, all members of the Club shall have the following privileges:
| A. | The right to participate in any tournaments or Club events subject to the rules of eligibility for each tournament or event. |
| B. | The right to vote at general meeting and the annual meeting for election of officers. |
| C. | The right to hold office as an officer or member of the Board of Directors. |
| D. | The right to establish and maintain an USGA handicap and participate in MPGA sanctioned events. |
Section 2. The acceptance of membership in the Club shall bind each member to abide by all the provisions of the By-Laws of the Club and all rules and regulations for tournaments or any golf events provided by the Club, and to accept and enforce, along with all other members, the By-Laws, rules and regulations of tournament play within the Club and the decisions of the Board of Directors made within their jurisdiction.
Section 3. Any member who refuses or neglects to comply strictly and honorably with the By-Laws, rules and regulations of tournament or golf event play, or the decisions of the Board of Directors shall render that member liable to such sanctions, expulsion from the Club, as determined by a majority vote of the Board of Directors.
Section 4. No member shall be expelled from the Club or suspended from play in tournaments or Club events without notice in writing from the Board of Directors specifying the action taken by the Board and the reason for such action. Such notice may be delivered in person to the member or mailed by certified mail to his last recorded address in the Club records and shall be deemed to be notice properly given if given in either of said manners. Any member shall have the right to appeal any such action taken by the Board of Directors for expulsion or suspension by serving upon the President or Secretary of the Club, either personally or by certified mail a notice in writing of his intention to appeal such action and by appearing in person to state his grounds for such appeal at either a regular or special meeting of the Board of Directors, as determined by the Board, at a date and time not later than seven days after the notice of the appeal is served upon the President or Secretary. Notice of the time, date and place of the Directors meeting shall be given to the appellant in person or by mailed notice as herein provided.
ARTICLE IV. DUES, FEES AND ASSESSMENTS
Section 1. Annual dues shall be paid by each existing member in an amount and at such time as determined by the Board of Directors. In the event a member has not paid his dues by said date he must reapply per Article 2 section 4.
Section 2. The tournament committee for the various tournaments and/or golf club events may determine the entry fee to be paid by each member to enter such event, and such entry fee shall be paid prior to the tee-off time of each member. Any member who has not paid such fee at the time designated shall be ineligible to participate in the prizes for that event.
Section 3. Since the corporation or Club has no capital stock and is a corporation organized on a member basis only, if the Club, by recommendation of the Directors, deems it necessary to raise funds for any legitimate purpose related to the functions of the Club, the Club may levy an assessment on the members to raise such funds. All regular members shall have the right to vote to accept or reject such an assessment at a regular or special meeting of the members as called by the Board of Directors.
ARTICLE V. OFFICERS AND DIRECTORS
Section 1. The management of the Club shall be in the hands of a Board of Directors consisting of nine members who shall be elected by the members or appointed as herein provided. Four officers to be elected by the Board of Directors after the annual meeting of the election of the new Board members by the members of Club at the fall meeting. There will be a nominating committee consisting of the four current year officers. The Board of Directors shall vote and conduct the business of the Club during their terms of office. No member elected as a Director shall hold office as a Director for more than three consecutive years.
Section 2. In addition to the Board of Directors, the President may appoint from the members of the Club, such committees and chairman of committees as the President deems necessary and appropriate to conduct tournaments, golf events or other club functions under the Supervision of the subject to the approval of the Board of Directors.
Section 3. The annual meeting for the election of officers and conducting any other Club business the President requests shall be held at the fall banquet or as the Board of Directors deems appropriate and written notice of such meetings shall be mailed to all members.
Section 4. The opening banquet and first Club member meeting each year shall be held as the Board of Directors deems appropriate and written notice of such meeting shall be mailed to all members.
Section 5. The Board of Directors shall meet at such times and places as are requested and determined by the President or four Board members and notice of such meetings be given by, mail, in person or by telephone.
Section 6. Any officer or director of the Club may be removed from his office during his term for malfeasance or neglect of his duties, or for taking any action or failing to take action that is not in the best interest of the Club. Such removal of an officer or director shall be only upon an 5/9ths vote of the directors at a regular for special meeting of the Board.
Section 7. The President shall preside at all regular or special meetings of the Board of Directors and at all regular or special meetings of the members. The President shall also be an exofficio member of all committees of the Club and perform all other duties incident to his office.
Section 8. The Vice-President shall assume all of the duties of the office of President in the absence of the President and shall perform such other duties as he is directed to do by the President.
Section 9. The Secretary shall be responsible for the maintenance of all the records of the Club, membership rolls, correspondence of the club, issuing notices as directed by the President and for recording minutes of all meetings of directors and members.
Section 10. The Treasurer shall be responsible for the maintenance of all financial records of the Club, and for all bank accounts including checking, savings or other accounts. The Treasurer shall keep a written set of books and records showing the financial condition of the Club and be prepared to submit a summary thereof and a written report of all receipts and expenditures of the Club whenever requested by the Board. The Treasurer shall also submit an annual written report of the financial condition of the Club after the close of the calendar year. All checks shall be signed by the Treasurer and the President or Vice-President.
Section 11. In the event it is necessary for any reason to replace a director, the President shall appoint a member as such replacement for the remainder of the term of that director, with the approval of majority of the Board.
ARTICLE VI. HANDICAPS
Section 1. All regular members of the Club must maintain a current USGA handicap to be eligible to compete in the Club golf tournaments or Club golf events.
Section 2. All handicaps will be calculated and recorded under the direction of the handicap chairman by USGA computerized handicap system. Only the current handicap card with the latest effective date will be honored and each member is responsible for obtaining and keeping in his possession his handicap card.
Section 3. All members shall be responsible for his own scores, after adjusting his score card in accordance with the USGA handicap adjusting method. All scores, regardless of the date or place where the round of golf was played, must be turned in by each member immediately following play, or as soon thereafter on the day of play as possible. Any member who fails to post his score shall be subject to reprimand by notice, or such sanctions as the handicap committee shall recommend subject to the approval thereof by the Board of Directors. Any member who repeatedly fails to turn in his score cards as directed herein shall be subject to having a score posted for him by the handicap committee each time he fails to turn in his score card, or, by a majority vote of the Board of Directors, he may be subject to suspension from tournament play or expulsion from the Club.
ARTICLE VII. COMMITTEES
Section 1. The President shall select the committee chairman, and the chairman will select members of their committees from the Club membership.
Section 2. The President as soon as practicable after his election shall select the chairman for the following standing committees;
| A. | Membership | F. | Saturday Events |
| B. | Handicap | G. | Wednesday 18 Hole events |
| C. | Rules and Greens | H. | Wednesday 9 Hole events |
| D. | Banquet | I. | Club Championship |
| E. | Newsletter | J. | Nominating |
In addition to such standing committees, the President may select and appoint such other committees as he deems advisable and appropriate.
Section 3. All committee chairman and members shall carry out the duties delegated to them by the President and shall serve under the supervision of and at the discretion of the President and the Board of Directors.
ARTICLE VIII. CLUB TOURNAMENTS AND CLUB RULES OF PLAY
Section 1. The current USGA Rules of Golf shall govern the play of all members in any tournament or golf event sponsored by the Club.
Section 2. Local rules applicable to the Fox Hollow Golf Course, as suggested and determined by the Club Professional with the recommendation and approval of the Rules and Greens committee and the Board of Directors may be posted and used to modify USGA rules where they are appropriate.
Section 3. Special Rules of Play for Club Events.
A. All dues and entry fees shall be paid by each member in accordance with the provisions herein for such member to be eligible to play in any tournaments or Club sponsored golf event.
B. All members must have a current USGA handicap to participate in any Club event. All members must have posted 5 rounds played at Fox Hollow in the last 20 rounds recorded on your handicap card. All members must have played the required number of rounds at Fox Hollow during the current golf season as directed by the tournament committees.
C. All members wishing to enter a tournament must sign the entry sheet provided for the tournament on or prior to the date specified by the tournament chairman in order that their eligibility can be verified.
D. Rules of play for the particular tournament covering suspension of play during the tournament because of weather conditions, other than as is provided in USGA rules, and covering procedure for play in the event of ties will be posted by the tournament chairman prior to the commencement of play for that tournament.
E. Any member observing a violation of USGA rules of play, or special rules of play as herein provided, shall report such violation to the tournament chairman as soon as practicable and shall be responsible for calling such violation to the attention of the player involved.
F. Substitution of members as player in all team events and tournaments will be allowed at the discretion of the tournament chairman and committee, if the member unable to play, is absent or has a valid reason for not playing.
G. Any member who has entered a tournament and fails to show up for play in that event or complete an event started shall be subject to such sanctions, including suspension or playing privileges in future tournaments, as are deemed appropriate by the tournament chairman and as are approved by the Board of Directors.
H. Any member who has entered a tournament and paid his entry fee shall not be entitled to any refund of his entry fee if he fails, refuses or is unable to play except in the discretion of the tournament chairman with the approval of the Board of Directors.
ARTICLE IX. AMENDMENTS
Section 1. These By-Laws may be adopted, amended, altered or modified at any regular meeting or special meeting, of the members of the Club, by a majority affirmative vote of the members of the Club, or in the event a majority of the members of the Club is not present at such meeting, by a majority affirmative vote of the members present at said meeting.
Section 2. Proposed amendments to the By-Laws by any member shall be submitted in writing to the President within a time sufficient to allow the consideration and discussion thereof by the Board of Directors at two regular for special meetings of the Board and a scheduling of the vote thereon by the members at a regular or special meeting.
Section 3. The Board of Directors shall decide all questions of interpretation of these By-Laws.